Travel Expense and Reimbursement Policy

Reimbursable and Non-Reimbursable Expenses

All travel costs must be approved in advance.  It is the responsibility of the Department Heads/School Deans to verify that there are budget funds available.  There will be no reimbursement for unauthorized travel and travel costs.

Business travel expenses will be paid by the University if they are reasonable, appropriately documented, and properly authorized.

Reimbursable expenses include, but are not limited to the following:

  • Coach airfare/baggage fee
  • Rental car/Shuttle
  • Personal mileage – paid at current IRS rate
  • Parking
  • Tolls
  • Lodging
  • Meals
  • Taxis
  • Conference fees
  • Tips

Non-reimbursable expenses

  • Airline seating upgrades
  • Hotel recreational activities
  • Hotel or airplane movie rentals
  • Laundry and valet services
  • Expenses related to vacation or personal days taken before, during or after a business trip
  • Pet care including kennel or pet sitting fees
  • Spousal or family travel
  • Alcohol
  • Any other personal expense not related to the business purpose of the trip