Bed Bug Policy

Policy Name:  Bed Bug Policy

Policy Number: STU-7004

Effective:  Legacy

Revised:

 

Policy Statement

Bed Bug Policy

The University is vigilant in treating all signs of Bed Bugs. Prior to the start of the Fall semester all residence halls were deemed clear of bed bugs by an exterminator. In order to ensure that our community is cleared of bed bugs, inspections will occur throughout the academic year. Dates and times of inspections will be communicated to all residents via email to their university issued email accounts. Bed bugs are a common occurrence in hotels, public transportation, homes, and especially in universities where students live with and visit one another. Since it can affect the community, the university will provide washers and dryers for students to launder impacted items. After treatment, if bed bugs are present due to students’ failure to follow instructions and provided timeline, or subsequent reports after determining bed bugs were eliminated, the university reserves the right to charge students the cost of laundry services and/or subsequent treatments of the room.

If you suspect you may have bed bugs, please refer to the following procedures:

  • As soon as any member of the university residential community suspects that bed bugs may be present in their room (look for rust colored spots-indicates fecal matter or blood from being crushed), apartment, suite, or any residence hall common spaces, the Residence Coordinator (RC) should be informed, so the formal process can begin. Security should be notified between the hours of 4PM and 8PM or when the Residence Coordinator is not available, and calls should be made to the Resident Advisor on duty phone (after 8PM).
  • Staff will contact the university’s exterminator to perform a thorough inspection of the area in question. Please note that the exterminator can only be dispatched on business days. It is recommended that students report the concern to the RC as early on a regular business day as possible in order to facilitate the quickest response. It is possible that the exterminator will not be able to come until the next few business days. Students may not, at any time, deny the university’s exterminator or maintenance staff access to their living space (including their bedroom, suite common space, kitchen, bathroom, etc.)

Students should not clean their room or belongings until a technician can determine if there are any signs of bed bugs. If possible, students should try to retrieve a sample bug with clear tape for the exterminator to examine.

  • Inspection: If the technician finds that there are no bedbugs present then no further action will be taken. The student will be asked to continue monitoring the living space and to immediately report any further concerns to the RC.
  • If the technician concludes that bed bugs are present in the room, suite or apartment, Residence Life will provide the affected student(s) with a detailed list of instructions for the removal and laundering of personal items. As this is a community concern, the university will provide strict procedures to follow. The Residence Coordinator will work with students to secure isolated washer and dryers for the treatment of soft items.

Bed Bug Reminders:

  • Don’t panic!
  • Do not apply pesticides on your own
  • Do not move your mattress or any furniture out into the hallway
  • Do not go sleep in a friend’s room or in places off-campus. If you have bed bugs, you will only spread them to others
  • Do not put your laundry in machines on campus

Only the University’s exterminator can confirm or deny the presence of bed bugs – NOT

student health services or any outside person. Bed bugs are a serious community issue, and ALL students are expected to comply with all instructions given to them within 24 hours of bed bug confirmation. Failure to comply with all instructions in the given amount of time will mean student is responsible for all costs of extermination, laundry, and cleaning!

 

Bed Bug Treatment Checklists for Students

Bed bugs can travel in clothing, bags, backpacks, laptops, furniture—anything with small spaces to hide. Therefore, all actions should be performed inside your room to prevent the spread of bed bugs.

  • Backpacks should be treated as clothing.
  • Personal electronics (i.e. cell phones, laptops) should be left on the desktop during treatment so they can be examined.
  • Textbooks and study materials should also be left in your room (not bagged) during treatment.

Check with your Residence Coordinator if you have any questions about these instructions.

It is imperative that the following be done after the room has been inspected and the presence of bed bugs have been confirmed, but before room is treated:

  • All clothing, including items in your room, dresser, armoire, and closet must be bagged (in black, plastic bags) and laundered.
  • All bath linens, bedding, and soft luggage (duffle bags) must be bagged and laundered. The University will provide the bags necessary to accommodate these items. The Residence Coordinator will contact you to coordinate and start the process. When complete, please contact your Residence Coordinator to confirm and then those items can be removed to be laundered. The University will incur the cost to complete the process, except for items that are dry clean only.
  • Clean up all clutter; remove all non-furniture items from under beds and discard cardboard boxes (in outside dumpsters).
  • Take all items off the floor, including closet floors.
  • Move all items (including furniture) into center of room, at least two feet away from the walls.
  • Place any small, non-washable items from your closet into a plastic bag and tie the bag off. Leave this in your room until the exterminator treats the room.
  • Remove all open food.
  • Leave room for at least 5-6 hours following treatment by a professional exterminator. Your Residence Coordinator will coordinate a move with your clean clothes until the room is ready to be reused. Only necessary items that are inspected prior to leaving your space may be moved.
  • Clean all clothing on high heat. Bring them back to your room, change into clean
  • clothes, bag up your original outfit, and include that with your bags that need to be laundered.
  • Take only necessary items to your new location. They must be checked prior to leaving your original space.

After room, has been treated:

  • A second inspection will be administered by the exterminator 7-10 days after the initial treatment.
  • Do not mop floor or clean pesticide residue for at least 10 days until the final inspection. You may with warm water wipe down plastic bed mattresses and or desks items of residue. The University housekeeping staff will clean and wipe down the room postinspection.

A staff member will be present for final inspection. Follow-up will be determined as needed.

Prevention Tips:

  • Fully inspect your suitcase before you leave to head to college, especially if you have travelled during the summer. Be sure to have washed all clothes in hot water before coming back.
  • If you stay at a hotel, always inspect the room before putting your suitcases down. Look for blood splatters on the mattresses, and use a flashlight to look into small, dark spaces.
  • Before putting sheets on your residence hall bed, inspect the mattress seams for stains or spots. Thoroughly inspect your entire room before unpacking. If you see something you think is suspicious, contact Residence Life staff.
  • Never bring in second-hand or used furniture.
  • Always wash in hot water (over 120 degrees) because anything less will not kill the bugs.