Transfer Evaluation Specialist

Transfer Evaluation Specialist  

Under the direction of the Registrar, the Transfer Evaluation Specialist is responsible for the transfer evaluation process, including but not limited to evaluation of all undergraduate transcripts and tests or examinations (i.e. AP, CLEP) for potential credit at Holy Family University, creating and maintaining course equivalency guides and entering transfer credits into our student information system. 

Employees must understand the mission of Catholic Higher education and be committed to the core values, mission, goals, and objectives of Holy Family University. 

Essential Duties and Responsibilities

  • Evaluate transcripts from other colleges and universities to determine transferability to HFU. 
  • Evaluate score reports from Advanced Placement (AP) and College Level Examination Program (CLEP).  
  • Evaluate for equivalencies and utilize relationships with university faculty to coordinate course-by-course equivalencies.
  • Maintain and updates Transfer Evaluation System (TES) and monitor HFU presence on Transferology.
  • Building standard equivalencies in Colleague.
  • Respond to requests for course descriptions from other institutions in a timely manner.
  • Create and maintain transfer course guides.
  • Enter transfer credits in Ellucian Colleague upon student’s matriculation to the university.
  • Under the direction of the Registrar create, maintain and update academic program sequence sheets.
  • Provide specialized information and assistance to students, staff, counselors, administrators and others regarding course equivalencies, school policies and procedures regarding awarding transfer credit
  • Work closely with the Registrar in carrying out transfer agreements with partner community colleges, including sharing communication regarding changes in partner schools’ curriculum 
  • Participate in Transfer Services Visits hosted by the Admissions Department
  • Actively participate in meetings, workgroups, and other communication pathways by sharing ideas and solutions to drive student success and enhance the customer service and outputs of the department.
  • Maintain records and prepare reports. 
  • Other duties as assigned by the Registrar.


  • A Bachelor’s degree from a regionally accredited institute is required
  • Minimum of two years’ experience working in a fast paced, service focused setting; experience with transfer credit evaluations preferred
  • Prior experience working with detailed data on a daily basis

Required Knowledge Skills and Abilities

  • The ability to analyze a variety of written material and data, including course descriptions, college catalogs, and test scores.
  • Excellent communication skills. 
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Strong organizational skills with the ability to multi-task and manage interruptions while delivering within tight deadlines.
  • Work independently with little supervision.

Review of resumes will begin immediately and continue until the position is filled.  To apply, submit resume and cover letter to