Assistant Registrar

Assistant Registrar

The Assistant Registrar, reporting to the Registrar, implements effective and efficient systems of communication between the Office of the Registrar and internal/external constituencies; ensures the accuracy and integrity of transfer records; evaluates transfer opportunities between external programs and programs within Holy Family University; works collegially with members of administrative units within the University.   This position coordinates transfer agreements, bridge programs, and 2+ programs for students entering the University as transfer students. This position also serves as the Principal Designated School Officer (PDSO) in compliance with the Department of Homeland Security.

Employees must understand the mission of Catholic Higher education and be committed to the core values, mission, goals, and objectives of Holy Family University. 

Essential Duties and Responsibilities

  • Serves as primary liaison with academic departments for purposes of establishing transfer agreements into the majors.
  • Coordinates with deans and faculty to establish student-centered transfer processes.
  • Establishes transfer agreements with new institutions.
  • Maintains an accurate and up-to-date catalog of transfer agreements with other institutions of higher education. 
  • Enters and maintains transfer details into TES.
  • Maintains professional development in the best practices and new trends in university transfer systems.
  • As PDSO, successfully complete all duties and responsibilities as it relates to the role including but not limited to:
    • Process all requests for CPT and OPT and advise International students regarding these processes.
    • Communicate and advise prospective and current International students regarding all regulations and responsibilities in order for students to remain compliant with federal standards.
    • Submit student and dependent data to SEVIS.
    • Submit correction requests and data fixes for student records to the SEVIS Help Desk.
    • Update and cache international student data for the institution.
    • Maintain SEVIS registration.
    • Collect reports and share with campus stakeholders.
    • Receive SEVIS alerts and takes action if necessary.
    • Collect, update, and submit student I-20 forms according to SEVIS standards.
    • Maintain the institution’s I-17 form.


  • Bachelor's degree required.
  • Experience with transfer agreements and working with other institutions of higher education, and PDSO experience preferred.

Required Knowledge Skills and Abilities

  • Demonstrated organizational skills, ability to multi-task and attention to detail are required.  
  • Experience in higher education administration software is preferred.
  • Ability to effectively interface and work with Federal agencies.  
  • Student information must be treated with extreme accuracy and confidentiality.  Must comply with FERPA and all other regulations related to this role. 
  • The ability to coordinate multi-faceted projects using Microsoft Word, Excel, and other software applications is necessary.  Proficiency with MS Office. 
  • The Assistant Registrar must be able to communicate effectively and work cooperatively with academic and administrative colleagues throughout the University and with external stakeholders.

Qualified candidates may apply by sending a resume, a cover letter that addresses the above responsibilities and requirements. Review of applications will begin immediately and will continue until the position is filled. For fullest consideration, all applicant materials to