Emergency University Housing

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Policy Name: Emergency University Housing
Policy Number: STU-7040
Effective: 2021/11/01
Revised: Not applicable

Policy Statement

The University supports students facing challenges that negatively affect their academic progress. Students in need of assistance due to unforeseen, unavoidable circumstances may seek emergency housing provisions if available through Holy Family University.

Policy

This policy would allow the University to provide accessibility to emergency housing (pending space availability) for all students who currently experience an emergency or crisis that has caused them housing displacement. To ensure students’ safety and well-being, a student may apply for on-campus housing in order to ensure academic success.

To apply for emergency housing, students must submit in-person or email an emergency housing request form (Example A) to the Director of Student Conduct and Advocacy, located in the Campus Center, Room 213A. The Director of Student Conduct and Advocacy will partner with the Director of Residence Life to review the submitted request and determine the level of situational need for an emergency living arrangement. A response to the emergency housing request will occur within three business days via the student’s Holy Family email account.

Students approved to stay in emergency housing must abide by all University policies in the Student Handbook and the Code of Conduct, including all Residence Life policies and procedures. Students who are granted emergency housing must agree to all terms and conditions outlined in the Emergency Housing Agreement (Example B). This includes the responsibility for payment of fees, duration of stay, etc. Every student’s situation is different; so, students will meet with our Director of Student Conduct and Advocacy, when needed, to ensure proper understanding of all housing options and terms.

Procedure

  1. The student seeking emergency housing contacts the Director of Student Conduct and Advocacy and submits an Emergency Housing Request Form.
  2. Emergency Housing Request Form is reviewed by the Director of Student Conduct and Advocacy and the Director of Residence Life. Thus, a decision is rendered. The University, in its sole and absolute discretion, shall have the right to reassign a resident or cancel a contract at any time when in the best interest of the residential community.
  3. The Student will be contacted within 3 business days or less via email about the emergency housing decision.
  4. If approved, the student must complete all required housing clearances and sign a University Housing Contract as well as Emergency Housing Contract. This would include any additional contract amendments due to city or state regulations.
  5. The Director of Residence Life will follow up with appropriate offices to gain access to residence and set up payment arrangements, if needed.
  6. Weekly Wellness Check-ups will be conducted by either the Director of Student Conduct and Advocacy or the Director of Residence Life. Documentation will be recorded in CRM Advise.
  7. If a student is granted housing after 14 days, but not longer than a semester, weekly payments are expected to be made to the Office of Student Accounts.
  8. If more time is needed for housing (request made for another semester), the student must re-apply.

Examples