Self Service and Vendors

Self Service

All payment requests should be submitted through the Self Service Payment Request System.

All payment submissions to Self Service must be entered and approved by 3:00 p.m. on Wednesdays to be included in the weekly check run.

Self Service Payment Request System Handbook

Vendor Information

To add a new vendor into the system, please forward the below forms to the vendor for completion. Send completed forms to payables@holyfamily.edu for a New Vendor request.

• EFT Payment Authorization Form
• W-9 Form
• Withholding Certificate Form

Purchase Order Requests

A Purchase Order is necessary when…

• The Vendor requires one
• The Vendor has a long lead time for processing 

Please use the Financial Obligation Form for all Purchase Order Requests, once fully completed with all proper approvals and backup documentation, the request should be submitted to the Payables team at payables@holyfamily.edu All requests will be reviewed and created/returned to the requester within 2 business days. 

Holy Family University's Forms

• 2025 IRS Form W-9
• 2025 Pennsylvania Exemption Certificate