Accounting Supervisor

The Accounting Supervisor is responsible for managing and overseeing the Accounts Payable and Payroll functions for the University. The Supervisor will assist the Controller with general accounting functions, projects and the development and implementation of best practice policies and controls.
Employees must understand the mission of Catholic higher education and be committed to the core values, mission, goals and objectives of Holy Family University.

An overview of essential responsibilities:

Accounts Payable

• Manage Accounts Payable staff and operations.
• Responsible for the Accounts Payable Process including but not limited to:

o Manage vendor database, maintain updated W-9 and tax exemption forms, including annual 1099 filings.
o Ensure completeness, accuracy and timely process of Financial Obligation Forms (including encumbrances, Purchase Orders, invoices, expense reports and other documents).
o Ensure and assist with processing vendor payments.
o Ensure and assist with researching and responding to all accounts payable inquiries in a prompt and courteous manner.

• Oversee the Purchasing Card program:

o Prepare, run, and review various reports.
o Provide cardholder training over-the-phone and in-person.
o Support and research cardholder’s questions and assisting with various issues.
o Create, modify, suspend, and/or cancel cardholder accounts as needed.
o Increase Pcard usage where appropriate.

• Develop control processes where needed and transfer knowledge.
• Develop and transfer knowledge of University policies and practices with regard to expenditures, authorizations, internal control etc.
• Develop departmental proficiency in the use of University systems, Microsoft products- particularly Excel.

Payroll

• Manage Payroll staff and operations.
• Responsible for the Payroll Process including but not limited to:

o Biweekly-Monthly payroll processing.
o Payroll/GL reporting and analysis; running, modifying and creating.
o W-2 processing and other external reporting.
o Upload and verification of Payroll data to the General Ledger.

Analysis and reporting

• Assist with monthly closing and cost and expense analysis quarterly analysis, and special departmental projects.
• Roll forward and reconciliation of accounts payable and accrual accounts.
• Credit and P- Card reporting and analysis.
• Recommend changes to procedures to improve efficiency and accuracy.

 

Education and Experience:

• Bachelors’ Degree in Accounting or Finance.
• Minimum of 4 years of accounts payable/payroll experience required. Minimum of 2 years of supervisory experience in an accounts payable/payroll role required.

Professional Competencies:

• Knowledge of GAAP.
• Proficient in the use of Microsoft Office Products.
• Strong attention to accuracy and detail are required.
• Ability to operate standard office equipment to include: calculator, computer and printer, facsimile machine, multiline telephone, photocopy machine, check printer and check sealer.
• Ability to accept performance feedback in a professional manner.
• Regular attendance and arriving on time for scheduled hours.
• Supervisory and management principles, practices and methods.
• Higher education institutions, practices, and procedures.
• Effectively using interpersonal and communications skills including tact and diplomacy.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Performing accounting review and reconciliation.
• Supervising and coordinating the activities of subordinate personnel.
• Maintaining confidentiality of work related information and materials.
• Establishing and maintaining effective working relationships.
• Use a variety of spreadsheet, word processing, database, and presentation software.

Qualified candidates are invited to apply by sending a cover letter that addresses the responsibilities and requirements described above and desired salary, and resume to careers@holyfamily.edu. Review of applications will begin immediately and will continue until the position is filled.

Assistant Director of Development

In this new role, the Assistant Director of Development will be an integral part of the Holy Family University Office of University Advancement. Reporting to the Director of Development, this position is responsible for helping the University prepare for a capital campaign by qualifying identified prospects, as well as cultivating, soliciting, and stewarding current donors.

Employees must understand the mission of Catholic higher education and be committed to the core values, mission, goals and objectives of Holy Family University.

An overview of essential responsibilities:

Prospect Management

• Build and manage a portfolio of up to 120 alumni, parents, and friends who are leadership annual giving, scholarship, and campaign prospects and donors at various stages in the development cycle. Move portfolio up the major gifts pipeline by developing individual solicitation strategies.
• As appropriate, engage University leadership, faculty, staff, and volunteers in the process of cultivating and soliciting prospects and stewarding donors.
• Complete timely, written contact reports regarding outreach activities.
• Work with the University Advancement team to identify previously unknown prospects through leads from current donors, volunteers, faculty, staff, and prospect research.

Annual Giving

• Support the Director of Development in implementing a comprehensive annual giving program to raise unrestricted funds for the Blue & White Fund, Holy Family's Annual Fund, acquire and retain leadership annual donors, and grow the University's donor base.

Other Functions

• Represent Holy Family and the Office of University Advancement at both on- and off-campus events for alumni, parents, and friends.
• Participate in professional development opportunities to remain current regarding knowledge and best practices and strategies in the field.

This position overview is not intended to be all inclusive and the employee will also perform other reasonably related duties as assigned

Education and Experience:

• Bachelor's degree required.
• Minimum of three-years of fundraising experience, preferably in higher education, with a track record of success. Relevant sales and marketing experience will be considered.
• Significant experience and comfort level in making personal solicitations is required.

Knowledge, Skills and Abilities:

• Ability to work effectively with the highest level of donors and senior University leadership.
• Ability to develop and maintain strong working relationships.
• Demonstrate a proactive approach and a professional, enthusiastic, and positive attitude.
• Exceptionally well-organized and a proven track record of being detail-oriented.
• Ability to work independently, as well as part of a team.
• Willingness to collaborate with colleagues across campus toward a common goal.
• Advanced Microsoft Office proficiency, especially in Excel, is a requirement, and ability to learn and use computer software as necessary. Raiser's Edge experience desired.
• May occasionally work outdoors in preparation for and attendance at special events.
• Must occasionally lift and/or move up to 20 pounds.
• Willingness to work evenings and weekends as events require.
• Local and regional travel required.
• Valid driver's license required.

 Qualified candidates are invited to apply by sending a cover letter that addresses the responsibilities and requirements described above and desired salary, and resume to careers@holyfamily.edu. Review of applications will begin immediately and will continue until the position is filled.