Accounts Payable Coordinator
About Holy Family University
Holy Family University is a sponsored ministry of the Sisters of the Holy Family of Nazareth founded in 1954. The University is a private institution in the Catholic tradition with campus locations in Philadelphia and Newtown PA. The main campus is nestled in the heart of a historic residential neighborhood in Northeast Philadelphia that is vibrant and just minutes from the excitement of Center City. The Newtown campus is located in Bucks County surrounded by nature and a step away from parks, farmers’ markets and great dining.
One of the best parts of Holy Family University is our welcoming atmosphere--and that's not by chance. Our mission centers on creating an environment that encourages all members to get to know one another, learn from one another, and experience a range of perspectives and worldviews. Our community is strong because of this.
University Benefits
Holy Family University takes pride in offering a range of meaningful and flexible benefits designed to promote the health and wellness of our employees and their dependents. Our comprehensive benefits and resources focus on physical, mental and financial wellness to include medical, prescription, dental and vision. We did not stop there; we also offer our employees the following fringe benefits and more.
- Commuter Benefits: Transit and park benefits through pre-tax payroll deductions
- Half-Day Fridays: Enjoy half day Fridays in the summer
- 403(b) Retirement: Discretionary match up to 5%; vested immediately
- Time Off: 12 Paid Holidays, Vacation, Personal, Sick Days and a week off for Winter Break
- Tuition Benefits: Employees or dependents pursuing a first Undergraduate Degree receive 100% tuition remission; employees pursuing a first Master’s or Doctoral degree, receive 100% tuition remission; eligible dependents pursuing a first Master’s or Doctoral degree, receive 50% tuition discount.
- Alpha House: 50% Discount for Nursery, Pre-K and Kindergarten
Position Summary
The Accounts Payable Coordinator is responsible for processing and controls around the authorization, accurate and timely processing of obligations and expenditures of the University.
The employee in this position must understand and embrace the mission of Catholic higher education and must commit to the mission, goals and objectives of Holy Family University in word and deed.
Direct Reports: None
Essential Functions
Job duties that must be performed, with or without reasonable accommodation, and may include any of the following tasks, knowledge, skills and other characteristics. This position description is illustrative and is not a comprehensive listing of all functions and tasks performed by incumbents in this position.
- Review for completeness and process Financial Obligation Forms (invoices, expense reports and other documents) after appropriate approvals have been obtained.
- Processing Expense and Cost transactions in Colleague AP and encumbrance modules.
- Process various types of payments which include: A/P checks, ACH, and credit card and student refunds.
- Process expenses and audit verification for P-Card transaction per policy for P-Card holder.
- Maintain and update accounts payable files including invoices, payment information, W-9’s and Vendor Certificates of Insurance.
- Research and respond to all accounts payable inquiries in a prompt and courteous manner.
- Assist with month-end closing procedures.
- Operate standard office equipment to include:
- calculator
- computer and printer
- facsimile machine
- multiline telephone
- photocopy machine
- check printer and check sealer
- Demonstrated growth in capabilities using the Colleague financial systems
- Proficiency and growth in the use of Microsoft Office Products
- Daily, weekly and monthly operational reporting for department Operations
General Expectations
Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Employees must understand the mission and demonstrate the core values of the University. Additionally, demonstrate the ability to work with diverse personalities, and harmoniously with students, faculty and staff, and the public. Employees are expected to follow and abide by all University policies, rules, regulations and guidelines.
Education & Experience Requirements
- High school diploma required.
- Qualified candidates will possess a minimum of 5 years of experience in Account Payable and Customer Service and must be proficient in data entry.
- Strong attention to accuracy and detail are a must.
Knowledge, Skills and Abilities
Knowledge of and ability to follow university policies and procedures.
Ability to establish and maintain effective working relationships with the campus community.
Work Environment
Operates in an office environment, that may have frequent interruptions. The area is well-lit, temperature controlled and free from hazards. Noise level is generally quiet to moderate.
Physical Requirements
- Communicates frequently, in person, over the phone, or via a computer. Hearing is needed for extensive telephone and in person communication.
- Regularly required to sit for long periods of time; use hands to finger, handle or feel; reach with hands and arms. Manual dexterity is needed in order to operate a computer keyboard.
- Operates standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Non-Discrimination Statement
Holy Family University seeks to foster a welcoming and a healthy educational and work environment based on respect, the dignity of each person and the oneness of the human family. Holy Family University is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity in its employment and education.
Find more details on our commitment to nondiscrimination.
We invite qualified applicants to view our open positions and apply directly at our career center by submitting a cover letter and resume.