Project Manager

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About Holy Family University

Holy Family University is a sponsored ministry of the Sisters of the Holy Family of Nazareth founded in 1954. The University is a private institution in the Catholic tradition with campus locations in Philadelphia and Newtown PA. The main campus is nestled in the heart of a historic residential neighborhood in Northeast Philadelphia that is vibrant and just minutes from the excitement of Center City. The Newtown campus is located in Bucks County surrounded by nature and a step away from parks, farmers’ markets and great dining.

One of the best parts of Holy Family University is our welcoming atmosphere--and that's not by chance. Our mission centers on creating an environment that encourages all members to get to know one another, learn from one another, and experience a range of perspectives and worldviews. Our community is strong because of this.

University Benefits

Holy Family University takes pride in offering a range of meaningful and flexible benefits designed to promote the health and wellness of our employees and their dependents. Our comprehensive benefits and resources focus on physical, mental and financial wellness to include medical, prescription, dental and vision. We did not stop there; we also offer our employees the following fringe benefits and more.

  • Commuter Benefits: Transit and park benefits through pre-tax payroll deductions
  • Half-Day Fridays: Enjoy half day Fridays in the summer
  • 403(b) Retirement: Discretionary match up to 5%; vested immediately
  • Time Off: 12 Paid Holidays, Vacation, Personal, Sick Days and a week off for Winter Break
  • Tuition Benefits: Employees or dependents pursuing a first Undergraduate Degree receive 100% tuition remission; employees pursuing a first Master’s or Doctoral degree, receive 100% tuition remission; eligible dependents pursuing a first Master’s or Doctoral degree, receive 50% tuition discount.
  • Alpha House: 50% Discount for Nursery, Pre-K and Kindergarten

Position Summary

The Project Manager for Marketing and Communications is responsible for overseeing and executing a variety of projects within the department, ensuring timely completion, alignment with university goals, and efficient resource allocation. This individual will manage multiple types of initiatives, from various marketing campaigns to team-based projects, branding and design in facilities, and financial management while also providing key administrative and operational support to the Vice President of Marketing and Communications.

Direct Reports

The Project Manager will manage temporary staff as needed.

Essential Functions

Job duties that must be performed, with or without reasonable accommodation, may include the following tasks, knowledge, skills and other characteristics. The essential functions listed below are illustrative and not a comprehensive listing of all functions and tasks performed by individuals in this position.

1. Project Planning – 35%

  • Lead the planning, coordination, and execution of marketing and communications projects, including large meetings, activities and internal communications.
  • Develop strategic, detailed plans and timelines (where necessary) for both short-term and long-term university marketing goals and projects, ensuring they align with the university’s mission and vision.
  • Maintain strong communication with internal and external stakeholders, ensuring they are kept informed of project status and changes.
  • Standardize communication processes to promote transparency and minimize disruption.
  • Partner with leadership to harmonize policies, procedures, and systems across the University.

2. Team Support & Management – 25%

  • Serve as a liaison between the team and other departments to ensure smooth communication and project completion.
  • Proactively address and remove barriers by managing timelines and scope creep, identifying and maintaining focus on priorities, ensuring project participants can focus on delivering high-quality work without disruption.
  • Facilitate team meetings, providing regular project updates and troubleshooting any roadblocks, and cross-functional meetings, ensuring alignment on goals, timelines, dependencies, and deliverables.
  • Assist team with tasks during periods of high volume to meet deadlines for campaigns, events and other initiatives.
  • Support task execution such as website updates, content creation, project asset management during periods of high volume.

3. Executive Support to the VP of Marketing and Communications – 35%

  • Serve as the key support partner to the Vice President, providing day-to-day assistance with scheduling, prioritizing tasks, and managing communications.
  • Support senior leadership to help prioritize initiatives and tasks to ensure alignment across the team.
  • Prepare and organize reports, presentations, and other materials for internal and external stakeholders.
  • Assist in tracking the department’s budgets, ensuring resources are allocated effectively, accurately, and within scope.

Non-Essential Duties/Responsibilities

  • Any other duties as assigned. – 5%

General Expectations

Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Employees must understand the mission and demonstrate the core values of the University. Additionally, they must demonstrate the ability to effectively interact with and work with students, faculty and staff, and the public. Employees must follow and abide by all University policies, rules, regulations and guidelines.

If an alternative work location is permitted or should become necessary, the employee must be able to perform all parts of this job description while working away from the office, on campus or a combination, and be proficient or willing to become proficient in the technology needed to work away from the office.

Education & Experience Requirements

  • 5-7 years of project management experience, preferably in a higher education or marketing environment with a strong understanding of marketing and communications strategies and processes.
  • Proven ability to manage multiple projects simultaneously, including complex projects with multiple stakeholders and competing priorities.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership, staff, faculty, and external stakeholders.
  • Ability to work independently and take initiative while supporting a collaborative team environment.
  • Strong analytical and problem-solving skills.
  • Highly organized with the ability to see/understand both the big picture and details.
  • Proven business judgement including knowing when to decide vs. escalate.
  • Experience supporting senior executives, with an ability to maintain confidentiality and exercise discretion.
  • Experience providing support to different marketing functions, including content creation, campaign execution and brand management.

Knowledge, Skills and Abilities

  • Knowledge of, and ability to follow, university policies and procedures.
  • Ability to establish and maintain effective working relationships with the campus community.

Work Environment

Operates in an office environment that may have frequent interruptions. The area is well-lit, temperature controlled and free from hazards. Noise level is generally quiet to moderate.

Physical Requirements

Communicates frequently, in person, over the phone, or via a computer. Hearing is needed for extensive telephone and in-person communication. Regularly required to sit for long periods of time; use hands to finger, handle or feel; reach with hands and arms. Manual dexterity is needed to operate a computer keyboard. Operates standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Other important information

  • Willing to work on-site or off-site as needed.
  • Willing to travel as needed.
  • Willing at times to work evenings or weekends.

Non-Discrimination Statement

Holy Family University seeks to foster a welcoming and a healthy educational and work environment based on respect, the dignity of each person and the oneness of the human family. Holy Family University is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity in its employment and education.

For more details on our commitment to nondiscrimination click HERE

We invite qualified applicants to view our open positions and apply directly at our career center by submitting a cover letter and resume.